.PROMIS E-Procurement Management system is one of the best custom built and expensive procurement management systems in Sri Lanka which was developed and deployed by Techwirelanka (Pvt) Ltd and the system is compromised with Microsoft asp.net development platform in order to ensure high availability, compatibility, functionality, flexibility, maintainability also Microsoft structured query language has been used for the web application, services and for mobile application backend developments.
The manual procurement contains a lot of tasks that are repeated for each procurement event, internal procurement documents approval, negotiations with suppliers. Creating similar documents and also previously maintained repetitive tasks will be time consuming for the procurement department when going for the same approver over and over again. Urgent purchasing is not easily performed in manual procurement management systems due to the different department dependence and the slowness of the approvers. These activities may increase the organizational cost by increasing the number of required resources in the procurement department. Since many groups are involved in the procurement management process this will lead to a loss of control and visibility on the overall process. In the manual procurement process all reports will also be created manually, when it is a huge challenge to do the entry for all performed processes, and to handle it in all the different ways to produce the required outcome and the information security cannot be maintained properly. Tracking and monitoring the communication channels and responsible persons can make a huge burden in an organizations manual process and also the paper procurement process needs a huge effort to control the documents and keep track of the achieved ones, older documents may usually lost and following up currently open ones is considerably challenging in a manual procurement management process. PROMIS E-Procurement Management System is capable enough to perform the manual and existing processes more efficiently and simpler by harnessing complicated and complex processes in appropriate manner and serve the best automated procurement management experience to the organization. PROMIS is definitely “HUMAN CENTERED & MODERNIZED AT ALL LEVELS” The system is wrapped up budget management, purchase request management, quotations and submission management, timeline tracking, tender management, store management, payment management, indent management furthermore with a comprehensive reporting section which the strategic users can dynamically retrieve any reports according to their preference using different parameters to help the strategic decision making and to achieve the objectives and goals in an organization. Also it will lead to minimum cost of stationeries, also less human involvement with minimized 0% human errors and which saves a lot of money and time of the procurement process.